In the digital world, it is much easier for companies to organize meetings through virtual platforms instead of physical ones. This development brings about a host of merits including its flexibility and cost saving, while also being followed by some negative aspects such as distractions and internet connectivity.
On the one hand, an online meeting creates flexibility when it enables employees to reduce a considerable amount of time traveling to the gathering destination. As a matter of fact, there is definitely more than one time in which executives would summon subordinates to an urgent conference for certain purposes, in this case, virtual meetings are the optimal options since people from everywhere can participate in without traveling distance barrier. Another important factor contributing to the advantages of web conference is that this kind of assembly allows businesses to cut on expenditure spent on meeting facilities such as rooms, presentation-supported devices, thus saving a substantial amount of money and allocating those for another purposes.
On the other hand, applying this model of session can result in some drawbacks given the fact that people joining have to make sure their access to the internet working well all the time. During the meeting, there is a need to present and load large files such as folders of documents or videos, this requires the presenters to maintain their stable connection constantly with the audiences. One of the most notable obstacle that appears during this time would relate to external distractions, this is a factor that can be very difficult to control. For example, when people are attending a meeting at home, they can be distracted by neighbors or noises from the streets.
In conclusion, as mentioned above, holding a virtual meeting holds both merits and drawbacks. Regarding the former, it contributes to the participants’ convenience and the company budget savings, the latter involves the possibility of being disrupted by various factors and online connection.