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Letter

Band 6+: Rescheduling a Meeting You have a scheduled meeting with a colleague but cannot attend it. Write a letter to your colleague. In your letter: • Apologize for not being able to attend the meeting • Explain why you need to reschedule • Suggest a new date and time that would be convenient for both of you

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Note: Both the topic and the answer were created by one of our users.

Dear Sir/Madam,

I am writing to apologise for being unable to attend the meeting session we scheduled on the coming Friday.

Unfortunately, my mother had an emergency surgery yesterday. As she lives alone , with no one to take care of her, I have taken 2 weeks off to attend her. Thus, considering the circumstances, I will not be able to finish our project before Friday. I am sorry for any inconvenience this may cause and I hope you can understand my situation.

My sister will be coming to visit our mother next week so I will have time to complete the paperwork. However, I know you have your daughter’s birthday coming up and had applied for vacation in advance. Taking everything under consideration, I suggest we rearrange the meeting on 15 of April, if this is suitable for you. I have discussed the matter with our supervisor and he is supportive of the decision. You do not have to worry about the deadline as it has been extended for 12 days.

Thank you for your understanding and I look forward to your response.

Best regards,

Rida

Word Count: 187

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Overall Band Score

6.5

(+/- 0.5)

Vocabulary Complexity:
B2 - Upper Intermediate
Opt for even more advanced words when appropriate.

Grammar Mistakes: N/A

Vocabulary Repetition:

coming: 3

Try using synonyms for the above words

Task Response

7

The letter successfully addresses all parts of the task. The explanation for rescheduling is clear and a new date is proposed. However, the response could be more concise and focused.

Coherence & Cohesion

6

The letter is generally easy to follow, but the flow could be improved with better transitions between ideas. Some sentences feel a bit disjointed.

Lexical Resource

6.5

The vocabulary used is appropriate and mostly accurate, showing a good range of words. More sophisticated vocabulary could be used in places to enhance the overall impact.

Grammatical Range & Accuracy

5.5

While the letter is understandable, there are grammatical errors that affect the overall fluency and accuracy. Improving grammatical accuracy will significantly enhance the score.

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