Letter

Band 6+: You were supposed to meet a client at the airport for a business meeting, but due to unforeseen circumstances, you were severely delayed and missed the meeting. Write a letter to the client: - Apologizing for missing the meeting and any inconvenience caused: - Explaining the reason for your delay. - Offering an alternative time to reschedule the meeting, or suggesting an alternative solution.

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Dear sir/madam

I am writing this letter regarding my absence at the business lunch. I was really looking forward to this meeting and discussing potential business ventures with you. But due to certain unforeseen conditions I was unable to meet you at the decided place and time.

I was unable to attend the lunch as my car brokedown and I could not get a taxi on time due to rush hours. I really wanted to have a discussion regarding my plans for our future ventures and to have your opinion about how we could further proceed with it.

I am really sorry for my absence and I really appreciate you making time out of your busy schedule to attend this meeting. I would be very grateful if you could forgive me for my tardiness this time and reschedule our meeting for the coming week, as this partnership is very important for me and I really would appreciate another chance.

Thank you,

Sukhmanjot kaur

Word Count: 163

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Overall Band Score

(+/- 0.5)

Vocabulary Complexity:
B2 - Upper Intermediate
Opt for even more advanced words when appropriate.

Grammar Mistakes: N/A

Vocabulary Repetition:

really: 5

meeting: 3

could: 3

Try using synonyms for the above words

Task Response

The letter addresses all three bullet points required by the task. The explanation for the absence is clear, the value of the partnership is expressed, and a request to reschedule is made. The tone is appropriately apologetic and professional. To improve and reach a higher band, avoid repetitive phrasing (e.g., using 'I really' multiple times) and ensure more precise vocabulary. For instance, instead of 'certain unforeseen conditions,' you could go straight to the specific reason to sound more natural. Additionally, ensure grammatical accuracy in small details, such as 'my car broke down' instead of 'brokedown'.

Coherence & Cohesion

The letter follows a logical progression, addressing all parts of the prompt. However, the transitions between sentences are somewhat abrupt. To improve, use a wider variety of cohesive devices and linking words (e.g., 'Furthermore,' 'Consequently,' or 'In light of this') to create a smoother flow between the explanation of the incident and the apology. Additionally, ensure that paragraphing is used more effectively to separate the reason for absence from the apology and the proposal for rescheduling.

Lexical Resource

The vocabulary used is appropriate for the context, but it is somewhat repetitive. For instance, the phrase 'really' is used multiple times, which can diminish the professional tone of a business letter. Try to use more sophisticated synonyms such as 'sincerely,' 'greatly,' or 'extremely.' Additionally, instead of 'certain unforeseen conditions,' you could use more precise business terminology like 'unforeseen circumstances.' Replacing 'brokedown' (which is grammatically incorrect) with 'suffered a mechanical failure' would also elevate the lexical quality.

Grammatical Range & Accuracy

There are several grammatical errors that impact the professional quality of the letter. Specifically, 'brokedown' is not the correct past tense form (it should be 'broke down'), and 'rush hours' is typically used in the singular 'rush hour' in this context. There are also some issues with sentence structure; for example, starting a sentence with 'But' is generally avoided in formal writing. Aim to use a wider range of complex sentence structures and pay close attention to verb tenses and subject-verb agreement to ensure accuracy.

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