Letter

Band 7+: Your company is planning a major system update next month, and your manager has asked everyone to adjust their schedules. However, you need to request a different working arrangement during that period. Write a letter to your manager. In your letter: • explain why you cannot follow the new schedule • say what alternative arrangement you would prefer • explain how you will ensure that your work will not be affected

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Dear Manager,

I am writing to request an adjustment to my working hours from next month. As our company is updating a major system, we require them to adjust their schedules for work from 10 am to 6 pm for a month. However, I am afraid I will not be able to follow that schedule due to my personal reason. I previously asked my partner to handle daughter’s pick-up and drop-off at school. Nevertheless, my partner has recently started new full-time job and has found it difficult to manage this on her own. For this reason, I would like to kindly request permission to work from 10 am to 5 pm each day for 3 weeks.

I understand that this may coincide with a busy period for our team, especially as we are expecting a high volume of transactions. To ensure that my work will not be affected, I will complete my tasks in advance and prepare detailed handover notes for my colleagues. In addition, I am willing to work earlier from next week until that period if required.

I would greatly appreciate your understanding and approval of this request. Please let me know if you require any further information.

Yours sincerely,

Meme Takahashi

Word Count: 204

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Overall Band Score

7.5

(+/- 0.5)

Vocabulary Complexity:
B1 - Intermediate
Using more sophisticated words could be beneficial.

Grammar Mistakes: N/A

Vocabulary Repetition:

request: 3

Try using synonyms for the above words

Task Response

The letter appropriately addresses all requirements of the task, providing a clear explanation for the requested schedule adjustment, a preferred alternative, and assurances regarding work continuity. The reasoning is logical and the proposed solutions are practical. Minor improvements could include elaborating slightly more on the handover process or offering additional flexibility to further demonstrate commitment.

Coherence & Cohesion

The letter is generally well-organized and easy to follow. The purpose of the letter is clear from the beginning, and each paragraph logically progresses the request. However, the transition between explaining the reason for the schedule conflict and proposing an alternative could be smoother. Consider using a more direct transition phrase to connect these ideas more explicitly.

Lexical Resource

The vocabulary used is appropriate and conveys the message effectively. There's room to enhance the lexical resource by incorporating more varied and sophisticated language, particularly when describing the impact on work and proposed solutions. For example, instead of 'complete my tasks in advance,' you could use 'proactively address my responsibilities.'

Grammatical Range & Accuracy

The letter demonstrates a good command of grammar, with only minor errors. Pay close attention to subject-verb agreement and correct use of articles. For example, 'my partner has recently started a new full-time job' is more accurate. Reviewing the letter for these small errors can further improve the grammatical accuracy.

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