Letter

Band 4+: You are planning to host a farewell party for a colleague who is leaving the company. Write a letter to your manager requesting permission to use the company's conference room for the party. In your letter, state the purpose of the party, describe the arrangements you have in mind (date, time, number of people), and explain why holding the party at the office would be convenient.

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Dear Carolline,

I am Denah as a team creative who will handle the party for Lusy. As we know Lusy will finish the job per 30 June 2026 and leaving this company soon. I already discuss to my team, we are decide to asked the permission to you to hold the party.

Invitiation : To all member RAW productions

Date & Time : 29 June 2026, 12.00pm-13.00pm

location : Central park (2nd floor)

I considered the all things for the worst case also prepare this farewell party do not disturb the office hours. So, we have 1 hour for farewell, including lunch together after that come back to work on 13.00pm.

These the informations that I can inform you, I hope you can consider about my idea. If everything is good, I will send the invitations through the email for all member.

Thank you,

Best Regards.

Denah L.

Word Count: 148

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Overall Band Score

4.5

(+/- 0.5)

Vocabulary Complexity:
A2 - Upper Beginner
Consider using more varied and advanced words.

Grammar Mistakes: N/A

Vocabulary Repetition:
No noticeable repetition! Great job!

Task Response

The letter addresses all three bullet points required by the task. You have provided a specific date and time, a location, and a plan to minimize disruption. However, the response is somewhat mechanical due to the use of a list format (bullet points) rather than a cohesive letter structure. While lists are acceptable, the development of the ideas is quite brief. To improve, try to expand on your points using full, flowing sentences. For example, instead of just listing the time, explain why that specific time was chosen to ensure work is not disrupted. Additionally, ensure that the tone remains professional and the grammatical structures are more varied to better connect your ideas. The letter falls short of the required 150 words.

Coherence & Cohesion

The letter follows a logical structure by addressing the purpose, the details, and the mitigation of work disruption. However, the use of a list format (Invitation, Date, Location) is somewhat informal for a letter to a manager. To improve coherence, try to use full sentences and transitional phrases (e.g., 'Regarding the timing, we propose...' or 'To ensure minimal disruption...') to connect your ideas more smoothly rather than relying on bullet points.

Lexical Resource

The vocabulary is basic and there are several instances of incorrect word choices (e.g., 'finish the job per' instead of 'leaving her position on', and 'all member' instead of 'all members'). To reach a higher band, aim to use more professional business collocations, such as 'request permission,' 'minimize disruption to operations,' or 'conclude her tenure.' Ensure that nouns and verbs are used in their correct forms.

Grammatical Range & Accuracy

There are frequent grammatical errors throughout the text, particularly with verb tenses (e.g., 'I already discuss,' 'we are decide to asked') and sentence structure. These errors occasionally make the reader pause to understand the meaning. Focus on mastering basic subject-verb agreement, the use of the past tense for completed actions, and the correct use of prepositions. Practicing the construction of complex sentences using subordinating conjunctions (like 'since,' 'because,' or 'although') will also help improve your score.

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