Letter

Band 8+: You were supposed to meet a colleague for a professional lunch, but you missed the appointment due to an unexpected emergency. Write a letter to your colleague apologizing for missing the lunch. You should include details about: - why you were unable to attend - why you are sorry for the inconvenience caused - what you suggest doing to reschedule the meeting.

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Note: Both the topic and the answer were created by one of our users.

Dear ,

I hope you are doing well.

I am writing to sincerely apologize for missing our professional lunch yesterday. Unfortunately, I had to deal with an unexpected family emergency that required my immediate attention, and I was unable to inform you in time.

I truly regret any inconvenience this may have caused. I understand that your time is valuable, and I am sorry for not being able to keep our appointment as planned.

If it is convenient for you, I would be grateful if we could reschedule our meeting next week at a time that suits your schedule. I believe our discussion is important, and I look forward to meeting with you.

Thank you for your understanding. I hope to hear from you soon.

Yours sincerely,

Priya

Word Count: 128

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Overall Band Score

(+/- 0.5)

Vocabulary Complexity:
B2 - Upper Intermediate
Opt for even more advanced words when appropriate.

Grammar Mistakes: N/A

Vocabulary Repetition:
No noticeable repetition! Great job!

Task Response

The letter fully addresses all parts of the task. The reason for the absence is clearly stated, the apology for the inconvenience is sincere and appropriate for a professional context, and a clear suggestion for rescheduling is provided. The tone is consistently professional and the structure is logical. To improve even further, you could include a specific day or time for the proposed reschedule to make the suggestion more concrete, though this is not strictly required by the prompt. The letter falls short of the required 150 words.

Coherence & Cohesion

The letter is exceptionally well-structured. The progression of ideas is logical, moving smoothly from the apology to the explanation, the expression of regret, and finally the proposal for rescheduling. Paragraphing is used effectively to separate different functional aspects of the letter, making it very easy to follow.

Lexical Resource

The vocabulary used is appropriate for a professional context. Phrases such as 'sincerely apologize', 'immediate attention', 'inconvenience this may have caused', and 'at a time that suits your schedule' demonstrate a high level of lexical control and naturalness. The word choices are precise and suit the formal tone required for a colleague.

Grammatical Range & Accuracy

The grammatical accuracy is excellent. You have used a variety of complex structures, such as conditional sentences ('If it is convenient for you...') and subordinate clauses, with full control. Punctuation is used correctly throughout, and there are no noticeable errors.

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