Band 4+: You made a reservation at a hotel for you and your colleagues to stay during a business trip, but you need to make some changes to your booking. Write a letter to the hotel manager. In your letter – Give details of your booking – Explain what changes you need to make – Ask for some special arrangements to be made for your business meetings.

Dear sir/ madam

My name is Devika Patel, and I booked two duplex rooms for my business trip with my staff from 22nd May to 28th May, in which I want to make changes in the reservation date and number of rooms for the week because our meeting has postponed.

Due to certain circumstances, we had decided to delay our trip. I want you to request changes in my booking period from 5th June to 11th June, and instead of two duplex rooms, I would like to book five duplex room as we are supposing to join more colleagues.

Apart from this, for 15 people, I want you to set up meeting venue outside the hotel for two days for 7th June and 8th June, respectively, since we are gathering there for business meeting. Secondly, I want you to reserve one large table for dinner so we can sit together for meal.

I apologize for inconvenience because of above changes. Looking forward to hearing positive reply from you.

Yours faithfully,

Devika Patel.