Band 8+: You made a reservation at a hotel for you and your colleagues to stay during a business trip, but you need to make some changes to your booking. Write a letter to the hotel manager. In your letter – Give details of your booking – Explain what changes you need to make – Ask for some special arrangements to be made for your business meetings.

Dear Sir/Madam,

I am writing to you regarding my upcoming business trip for which I have made a reservation at your esteemed hotel. My name is Devika Patel, and I have booked two duplex rooms for myself and my colleagues. Our original booking was scheduled from May 22nd to May 28th.

Unfortunately, there has been a change in our plans, and I need to make adjustments to our reservation. We have decided to postpone our trip, and as a result, I would like to request changes to the booking dates. Specifically, I would like to reschedule our stay to June 5th through June 11th.

Furthermore, there has been an increase in the number of colleagues joining us on this trip. Therefore, I would like to modify the reservation to include a total of five duplex rooms instead of the initially booked two.

In addition to these changes, I would like to request some special arrangements for our business meetings. We will require a venue outside the hotel premises for two days, specifically on June 7th and June 8th, to conduct our meetings. Additionally, I would appreciate it if you could reserve a large table for 15 people for dinner, so we can convene together for our meals.

I apologize for any inconvenience these modifications may cause, and I appreciate your assistance in accommodating our requests. I look forward to your prompt response and confirmation of the revised booking details.

Yours faithfully,

Devika Patel