Letter

Band 7+: You are organizing a class reunion and need to make arrangements for the event, including booking a venue and arranging catering. Write a letter to the head of the alumni association to request their assistance with the reunion arrangements. You should mention: - The proposed date, time, and location. - Your need for access to the alumni database for contacting classmates. - What kind of financial or logistical help you need from the association (e.g help with catering).

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To the School Principal:

Good day! I am writing this letter to formally request your good office to conduct our class reunion at our alma matter. This school has given us the right foundations to be successful in life and the right environment to give us memorable experiences we made with each other. As such, we are planning our first reunion as a class where it all began.

If possible, we want to schedule the reunion exactly one month from now, June 16, 2026 on Tuesday. If the school is booked during that time, we can also move around everyone’s schedule and make it on a weekend. The best alternatives for us will be on June 20, 2026 on a Saturday or on June 21, 2026 on a Sunday.

As we are a big group, consisting of 154 people in attendance, we want to book both the gymnasium and the whole parking lot. Lighting and sounds equipments are also necessary for the whole functions. For tables, chairs, and other furnitures needed, we are looking at a third-party supplier for that so it won’t be necessary to book that on your end.

For man-power, aisde from school security, all support we need will also be a part of the contract we will be making with the supplier. Please cascade this information to relevant staff.

We appreciate your time and help with this matter and we are waiting for your most favorable response.

Kind regards,

Shin Taira

Word Count: 245

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Overall Band Score

7.5

(+/- 0.5)

Vocabulary Complexity:
B1 - Intermediate
Using more sophisticated words could be beneficial.

Grammar Mistakes: N/A

Vocabulary Repetition:

school: 4

reunion: 3

Try using synonyms for the above words

Task Response

The letter comprehensively addresses all aspects of the task, providing clear and detailed information about the preferred date, alternative dates, space requirements, and assistance needed from the school. The tone is appropriately formal and polite, and the organization is logical and easy to follow. The letter effectively communicates the necessary information to the principal, ensuring a smooth coordination process for the class reunion.

Coherence & Cohesion

The letter is generally well-organized with a clear introduction, body, and conclusion. The purpose of the letter is immediately apparent. However, there are a few areas where the flow could be improved. For instance, the transition between expressing gratitude for the school's role and stating the reunion plan could be smoother. In the third paragraph, consider breaking down the long paragraph into smaller, more manageable chunks to improve readability. Also, ensure that each paragraph focuses on a single main idea to enhance clarity.

Lexical Resource

The letter demonstrates a good range of vocabulary suitable for the context. Terms like 'alma matter,' 'foundations,' and 'memorable experiences' are appropriately used. To further enhance the lexical resource, consider incorporating more specific and varied vocabulary related to event planning and logistical arrangements. For example, instead of 'move around everyone's schedule,' you could use 'reschedule to accommodate availability.' Also, vary word choices to avoid repetition and add sophistication to the language.

Grammatical Range & Accuracy

The letter demonstrates a good command of grammar with a variety of sentence structures. There are a few minor errors that need attention. For example, 'right foundations' should be 'the right foundation,' and 'aisde from' should be 'aside from.' Ensure subject-verb agreement throughout the letter. Proofreading carefully for these small errors will improve the overall grammatical accuracy. Also, pay attention to correct spelling.

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