Band 5+: You are planning to book a hotel in another city for a business trip. Write a letter to the hotel manager to ask about a 2 day business trip for yourself and your colleagues. In your letter, • give an introduction of your company • provide information about the business trip • mention any special arrangements to be made

Dear Sir,

My name is Tola Abiola, the Human resource manager of Great Meal Enterprise. I want to use this medium to inform you that our organisation will be hosting a 2 days business meeting which we would like to hold in your hotel. I was directed to make a booking of a mini hall for two days (Friday and Saturday) and three executive suits for Thursday till Saturday

The Managing Director, Mr Tope; his assistant Miss Tolu and Miss Bola, the financial secretary will arrive on Thursday morning and lodge in the hotel for three days. Lodging in the same hotel where the meeting will take place will be more convenient for them.

The business meeting which will be held in your mini hall will commence by 9:00am to 1:00pm on Friday and Saturday. We are expecting a total of 30 guests of both gender.

Adequate provision should be made such as a standby power supply, adequate parking space and refreshments for all the guests attending this meeting. Also a projector will be needed for visual. The bills should be forwarded to the organisation mail (greatmeal3@gmail.com) a week before the event. Thanks.

Yours faithfully

Signature

Tola Abiola