Letter

Band 6+: You have been asked to organize a team-building event for your colleagues but due to unforeseen circumstances, you need to postpone it. Write a letter to your colleagues explaining the postponement. You should include details about: - the original plans for the team-building event - the reason for the postponement and new proposed dates - an apology for any inconvenience caused

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Dear Mr. Patel,

I am writing for the cancellation of a team-building event that I had to organize because of some unavoidable circumstances.

I know colleagues of our company had almost done all the preparation for this event, and cancelling it on the last minute was a very bad decision. Unfortunately, my cousin arrived from Canada yesterday at my home for his eye-surgery. Moreover, he was not familiar of hospitals in my area, so I have to stay with him for two days.

Additionally, I had no ided that he was coming, so I did not have enough time to inform my co-workers earlier. Therefore, if all employees are available during the next week, I would like to reschedule this event on 17th of October. I sincerely apologize as this incident has caused some inconvenience.

I hope you will understand my situation. Please give me comfirmation, so that I could make an arrangement accordingly.

Looking forward to hearing from you.

Yours faithfully,

Mansi Patel

Word Count: 164

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Overall Band Score

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Vocabulary Complexity:
B2 - Upper Intermediate
Opt for even more advanced words when appropriate.

Grammar Mistakes: N/A

Vocabulary Repetition:

event: 3

Try using synonyms for the above words

Task Response

The letter covers all three required points: the reason for cancellation, why you couldn't inform earlier, and a suggestion for a new date. The tone is polite and apologetic, which is appropriate. However, there are some lapses in clarity and formality. For example, 'I am writing for the cancellation' is awkward; consider 'I am writing to explain the cancellation.' Also, 'ided' should be 'idea,' and 'comfirmation' should be 'confirmation.' The phrase 'colleagues of our company had almost done all the preparation' could be more precise. To improve, ensure the letter flows smoothly and uses more formal, accurate language. Additionally, you could explicitly state that you will handle the rescheduling details, which would strengthen the response.

Coherence & Cohesion

The letter is generally easy to follow, but there are some issues with cohesion and paragraphing. The first paragraph introduces the cancellation, but the second paragraph jumps into the reason without a clear transition. The third paragraph could be better linked to the previous one. The suggestion for a new date is clear, but the overall flow would benefit from more cohesive devices and clearer paragraphing.

Lexical Resource

The vocabulary is adequate for the task, but there are some inaccuracies and awkward phrasings. For example, 'I am writing for the cancellation' should be 'I am writing to inform you about the cancellation'. Also, 'he was not familiar of hospitals' should be 'he was not familiar with hospitals'. The phrase 'had almost done all the preparation' could be more naturally expressed as 'had almost completed all the preparations'. The range of vocabulary is limited, and more precise and natural expressions would improve the letter.

Grammatical Range & Accuracy

There are several grammatical errors and punctuation issues that affect clarity. For instance, 'I have to stay with him' should be 'I had to stay with him' to maintain past tense consistency. 'I had no ided' is a spelling error for 'I had no idea'. 'Please give me comfirmation' should be 'Please give me confirmation'. Also, the sentence 'I know colleagues of our company had almost done all the preparation' is awkward and should be rephrased. The letter would benefit from a wider range of sentence structures and more accurate grammar.

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