Letter

Band 6+: Write a letter to a hotel manager in another city for an upcoming 2 day business trip for you and your colleagues. In your letter, You should tell : Introduce yourself and colleagues give information about the business meeting tell other requests you moght have.

See all user-written answers on this topic

Skyrocket your IELTS band score by 1-2 points in under a month with our premium plan!

Note: Both the topic and the answer were created by one of our users.

Dear Sir or Madam,

I am writing this letter to schedule a corporate meeting in your esteemed hotel.

We have been running the heating and cooling business for the last eight years. I am going to conduct an official meeting with employees to introduce our newly launched product. Although we are planning to come with fifteen senior position, the group consists of thirty members in total.

I am going to book the conference hall on 14th March 2026 from 10Am to 3pm. Since the meeting will last for four hours, we need the hall for the entire day. The room should have audio-visual compatibility, wide screen, and needs to be a high class sitting arrangements for official would be beneficial.

It would be grateful if you could arrange ten rooms for one night for employees. We need room check-in at 6pm till next day afternoon. Should you need any further details, feel free to contact me directly.

I look forward to hearing from you soon.

Yours faithfully,

Gurdeep Singh

Word Count: 169

Check Your Answer On This Topic?

Check My Answer

Generate A Band-9 Sample Answer?

Generate A Sample

Overall Band Score

(+/- 0.5)

Vocabulary Complexity:
B1 - Intermediate
Using more sophisticated words could be beneficial.

Grammar Mistakes: N/A

Vocabulary Repetition:

meeting: 3

Try using synonyms for the above words

Task Response

The letter covers all the main requirements of the task: it introduces the writer and the group, describes the business meeting, and requests accommodation. The purpose is clear and the tone is appropriate. However, there are some minor lapses in clarity and detail. For example, the phrase 'fifteen senior position' is unclear and should specify whether these are senior employees or managers. Additionally, the meeting duration is inconsistent (stated as 4 hours but the hall is booked for 5 hours), and the accommodation request could be more specific about the number of rooms needed (ten rooms for thirty people is not fully explained). To improve, ensure all details are precise and logically consistent, and consider adding a brief explanation of the group's composition and the purpose of the accommodation.

Coherence & Cohesion

The letter is generally well-organized with a clear introduction, body, and conclusion. However, the flow is slightly disrupted by awkward phrasing and unclear references. For example, the sentence 'Although we are planning to come with fifteen senior position, the group consists of thirty members in total' is confusing and could be rephrased for clarity. Additionally, the transition from discussing the meeting to accommodation could be smoother. Consider using more cohesive devices to link ideas and ensure each paragraph has a clear central topic.

Lexical Resource

The vocabulary used is appropriate for the context, with some good choices such as 'esteemed hotel' and 'audio-visual compatibility'. However, there are some inaccuracies and awkward expressions, such as 'fifteen senior position' (should be 'senior positions' or 'senior staff') and 'high class sitting arrangements' (should be 'high-class seating arrangements'). The phrase 'for official would be beneficial' is unclear. To improve, use more precise and natural collocations, and ensure that all terms are used correctly.

Grammatical Range & Accuracy

The letter demonstrates a reasonable range of grammatical structures, but there are several errors that affect clarity. For instance, 'We have been running the heating and cooling business for the last eight years' is correct, but 'I am going to book the conference hall on 14th March 2026 from 10Am to 3pm' has a punctuation issue ('10Am' should be '10 a.m.'). The sentence 'It would be grateful if you could arrange ten rooms' is incorrect; it should be 'I would be grateful'. Additionally, 'We need room check-in at 6pm till next day afternoon' is awkward and should be rephrased. Pay attention to subject-verb agreement, prepositions, and article usage to improve accuracy.

Answers On The Same Topic:

See All