Letter

Band 6+: Write a letter to a hotel manager in another city for an upcoming 2 day business trip for you and your colleagues. In your letter, You should tell : Introduce yourself and colleagues give information about the business meeting tell other requests you moght have.

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Dear Manager,

I am Adedayo Deborah, the director of Heaven’s international, a non governmental organization that harbor orphans and disabled citizens of the country. The local government of Osogbo where your hotel is located has invited my colleagues and I for a program. I am writing this letter to book six rooms in advance for the two days seminar program organized by the government for my colleagues and I. Additionally, the hall for the seminar is close to the hotel.

Furthermore, the program begins on the 16th of November, 2025 which is a Saturday by 8am and ends on the 17th of November, 2025 by 8pm. Due to the time the events is starting and ending, we would have to book for 3 nights which means that we are going to arrive the night before the events and leave the morning after the last day of the program.

In addition, we want our rooms to be on the same line; so that we can easily catch up. Also, a light breakfast like bread and tea would be nice because having heavy breakfast might make us sleepy during the sessions.

Thank you and I hope to hear from you soon so as to finalize the booking.

Yours sincerely,

Adedayo Deborah.

Word Count: 209

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Overall Band Score

6.5

(+/- 0.5)

Vocabulary Complexity:
B2 - Upper Intermediate
Opt for even more advanced words when appropriate.

Grammar Mistakes: N/A

Vocabulary Repetition:

program: 3

Try using synonyms for the above words

Task Response

The letter appropriately addresses all requirements of the task, providing relevant and sufficient information about the business trip, introduction, meeting details, and specific requests. The organization is clear and the tone is professional. To further enhance the response, consider adding more specific details about the colleagues (e.g., their roles) and perhaps a more formal closing.

Coherence & Cohesion

The letter is generally well-organized and easy to follow. The purpose of the letter is clear from the beginning, and the information is presented in a logical order. However, transitions between some ideas could be smoother to enhance the flow. For example, when transitioning from introducing yourself to the details of the seminar, a clearer connection could be established. Also, consider rephrasing 'Due to the time the events is starting and ending' for better clarity.

Lexical Resource

The vocabulary used is appropriate for the context and conveys the message effectively. There is room to enhance the lexical resource by incorporating more varied and sophisticated language. For instance, instead of 'catch up,' you could use 'coordinate' or 'meet easily.' Also, consider using more descriptive language when referring to the breakfast request.

Grammatical Range & Accuracy

The letter demonstrates a good command of grammar, with only minor errors. Pay attention to subject-verb agreement and correct tense usage. For example, review the sentence 'Due to the time the events is starting and ending' for grammatical accuracy. Ensure consistent and correct use of punctuation throughout the letter.

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