Letter

Band 5+: You are currently working on an important project for your company. However, due to unexpected difficulties and a lack of necessary resources, you realize that you will not be able to meet the original deadline. Write a letter to your regional manager. In your letter: Provide an update on the current progress of the project. Explain the specific challenges and resource shortages that are causing the delay. Propose a new, realistic deadline and outline how you plan to complete the project.

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Dear Sir/Madam,

I am Ben Sebastian, a project officer in ABC enterprise limited and I work in the project from our client Typsy. I am writing this letter to let you know regarding the difficultness to meet the project deadline, which is set on 12th July 2026. The project is in its final phase and requires the feedback from the government review panel before its finish.

Our office contacted the panel last week and was informed that they are facing some staff shortages to send someone to assess our project. Our team contacted the Typsy officials but they were requesting us to adhere to the deadline as they are planning to get their business processes automated in the week after it.

I would like to suggest a meeting to be conducted from our higher authorities, including you to discuss and propose a new deadline with them. The review staffs are expected to be here by 20th July, and the only pending work on this project, the review report can be completed by July 22nd by us if we dedicate some overtime hours. Looking forward to hearing from you soon.

Best regards,

Ben Sebastian

Word Count: 193

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Overall Band Score

5.5

(+/- 0.5)

Vocabulary Complexity:
B2 - Upper Intermediate
Opt for even more advanced words when appropriate.

Grammar Mistakes: N/A

Vocabulary Repetition:

project: 6

deadline: 3

review: 3

Try using synonyms for the above words

Task Response

The letter addresses all three prompts required by the task. You provided an update on the progress, explained the challenges (government panel staff shortages), and proposed a new timeline. However, the response could be more fully developed to reach a higher band. For instance, the 'resource shortages' mentioned in the prompt were interpreted solely as the government panel's staff shortage, whereas the prompt implies shortages within your own project context as well. Additionally, the proposal for a new deadline was slightly indirect; instead of just suggesting a meeting, you could have more clearly stated the new deadline as a formal proposal. To improve, ensure that every part of the prompt is addressed with sufficient detail and that the tone remains consistently professional throughout.

Coherence & Cohesion

The letter follows a logical progression, addressing all three bullet points from the task. However, the transitions between ideas could be smoother. For instance, the connection between the government panel's delay and the client's urgency could be more explicitly linked to show the complexity of the situation. Using more sophisticated cohesive devices (e.g., 'Consequently,' 'In light of this,' or 'Despite these efforts') would help the flow of information.

Lexical Resource

The vocabulary is functional but lacks the sophistication required for a professional business letter. There are several instances of incorrect word choices, such as 'difficultness' instead of 'difficulty' and 'review staffs' instead of 'review staff' or 'reviewers.' To improve, try to use more formal business collocations, such as 'encountering unforeseen obstacles' instead of 'difficultness' or 'addressing the shortage' instead of 'facing some staff shortages.'

Grammatical Range & Accuracy

There are frequent grammatical errors that occasionally hinder the clarity of the message. Issues include preposition usage (e.g., 'work in the project' should be 'work on the project'), article usage, and sentence structure. For example, 'the only pending work on this project, the review report can be completed...' is a run-on structure that needs better punctuation or restructuring. Focus on mastering complex sentence structures and ensuring subject-verb agreement to improve accuracy.

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