Letter

Band 5+: You are planning to have a family celebration at a hotel and need some information about their facilities and services. Write a letter to the hotel manager. In your letter: - inform them about the date and type of celebration you are planning; - ask for details about the facilities and services available for such an event; - request a price

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Hello Mr Smith,

I am writing this to inquire about the Family party on June 6th 2026, Saturday. We require the room for around 50 people to celebrate my daughter’s graduation day.

Since my daughter prefers a minimalist party theme, my main priorities would be the decorations and the food. I would choose simple yet elegant decorations to create a pleasant atmosphere, and I would also make sure that the food is of good quality so that the guests can fully enjoy the celebration. Moreover, I will send you some decoration reference pictures if you could get that organised, which will be highly appreciated.

It will be great if you could send me the brochure with price quotation details for the food and decoration. Kindly feel free to reach out to me if there’s anything you want me to provide to do the arrangements, or any specific instructions to follow for guests.

Thank you.

Yours sincerely,

Amanda

Word Count: 157

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Overall Band Score

5.5

(+/- 0.5)

Vocabulary Complexity:
B2 - Upper Intermediate
Opt for even more advanced words when appropriate.

Grammar Mistakes: N/A

Vocabulary Repetition:

would: 3

Try using synonyms for the above words

Task Response

The letter addresses all parts of the task effectively. You have clearly stated the date and type of celebration, asked about facilities (decorations and food), and requested pricing. The tone is appropriate for a formal inquiry. To improve and reach a higher band, ensure that the request for 'facilities and services' is slightly more comprehensive; while you focused on food and decor, mentioning other potential needs like audiovisual equipment or parking would demonstrate a more thorough response to the prompt. Additionally, ensure the transition between describing your preferences and asking for the brochure is a bit smoother to enhance the overall flow.

Coherence & Cohesion

The letter follows a logical progression, addressing all parts of the prompt. However, the transition between discussing the theme and asking for the price could be smoother. To improve, use more formal cohesive devices to link your requirements to your requests. For example, instead of starting a new paragraph with 'It will be great...', you could use 'In light of these requirements, could you please...' to create a more seamless flow.

Lexical Resource

The vocabulary used is appropriate for the task (e.g., 'minimalist party theme', 'price quotation', 'pleasant atmosphere'), but it lacks the sophistication required for higher bands. Some phrasing is slightly repetitive or informal. To improve, try to use more precise collocations and professional business terminology. For instance, instead of 'get that organised', you might use 'facilitate these arrangements' or 'accommodate these requests'.

Grammatical Range & Accuracy

There are several grammatical inconsistencies and awkward phrasings that hinder the professional tone expected in a letter to a manager. For example, 'I am writing this to inquire about the Family party' is slightly clunky; 'I am writing to inquire about hosting a family celebration' would be more natural. Additionally, the sentence structure in the second paragraph is somewhat repetitive. Focus on varying your sentence structures and ensuring that verb tenses and articles are used accurately to improve clarity and professionalism.

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